ACS Recreation Manager Accounts Payable

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Accounts Payable

 

The Accounts Payable module is designed to handle all of the processing necessary to manage invoices, credit memos, check processing and reconciliation, aging and reporting, and independent contractors. Paid documents are stored in the system to prevent duplicate invoice and check processing. Period reporting consolidates all of the expense and disbursement activity each month for management review.

 

BENEFITS

Outside services and materials purchases can be tied directly to jobs during invoice entry.

Multiple payment selection methods provide better control over check processing.

Complete audit trails of all distribution and disbursement activity are provided for general ledger posting.

User-defined document groups let you specify report formats and generate 1099s.

FEATURES

Comprehensive Vendor

Maintenance

Establish vendors as permanent for regular suppliers, or temporary for one-time purchases. Quickly access current balance, invoice and payment activity, and notes.

Multiple Banks

The system can accommodate 99 bank accounts. You select which bank will be used to issue checks for each check run.

Term Codes

Define vendor terms codes to calculate due dates and discounts automatically. Terms may be based on day of the month, the number of days, or a specific date, and allow for multiple payments.

Recurring Payables

Establish repetitive, uninvoiced payables as recurring documents and post them to the specified accounting periods. Control the expiration by cut-off date, number of payments, or total amount disbursed.

Purchase History

Store up to two years of current, year-to-date, and prior year invoice totals, discounts taken, and payment figures for each vendor.

Check Processing

Pay invoices individually, or specify a range of discount dates, due dates, or vendors. Documents or vendors on “hold” will not be processed. Make partial payments and adjustments at any time. Manual and voided checks are easily recorded and updated in the vendor account.

Cash Requirements

Automatically calculate and report your cash requirements for maximum flexibility of cash management. You can designate the number of days in six periods.

Check Reconciliation

Use this time-saver to reconcile bank statements. The list of outsanding checks will be totaled and printed by the system.

INTERFACES

General Ledger

Job Cost

Purchase Orders

REPORTS

Cash Requirements Report

Open Payables Report

Aged Payables Report

Inactive Vendor Listing

Vendor Masterlist

Vendor Label Print

Rolodex Card Print

Purchase History Report

1099 Print

Vendor Balancing Register

A/P Code List

INQUIRIES

Vendor Inquiry—six different display options for each vendor

Vendor Alpha Search

 

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