ACS Recreation Manager Purchase Orders

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Purchase Orders

The Purchase Order system puts you in control of all your purchasing operations. Purchase management is made easy by storing purchase order and receipt records. Tie purchases for nonstocked materials directly to the job.

Purchase to stock for closely monitored raw materials to maintain proper inventory levels. In addition, history records simplify and facilitate more informed supplier decisions.

BENEFITS

Quick access to purchase order status, and purchasing and delivery history for vendor and purchase analysis.

Efficient tracking of orders from order point to receipt of material and invoice.

Tighter control over inventory receipt discrepancies and backorders.

Elimination of double payments and payments for items not received.

Ease of changing existing purchase orders.

FEATURES

Order Point to Invoice Control

Select an automatic or user defined numbering system.

Purchase order entry, material receipts, and invoice processing are integrated. Match invoices to receipts and automatically update accounts payable balances.

Versatile Receiving Options

Receive shipments with or without a purchase order and still update inventory on-hand quantities or work-in-process.

Back Order Tracking

Automatically create back orders for quantities not received, taking the guesswork out of monitoring incomplete deliveries.

Multiple Purchasing Options

Order materials to stock for disbursing to multiple jobs, or tie an order directly to the job, or both. Write multiple jobs on the same purchase order. Manage direct expense purchases and outside services.

Vendor/Item Analysis

Compare vendor performance for optimum delivery and prices.

Purchasing History

Use past purchase history for comparative costing information by vendor and item for the current period, year-to-date, and the prior year activity.

Suggested Purchase Orders

Create purchase suggestions for inventory materials based on sales and a projected number of days supply. The next time a purchase order is entered, the system will notify you of purchase suggestions to add to your order.

Adjustments, Tax and Freight Handling

Adjust the purchase order for tax and freight or price changes at any time during purchase order processing.

INTERFACES

Accounts Payable

General Ledger

Inventory

Job Cost

REPORTS

PO Booking Report

Open PO Report

Receiving Schedule

Cash Requirements Report

Vendor/Item Listing

Vendor/Item History

PO Code List

INQUIRIES

PO Vendor Inquiry-seven different data displays for each supplier

Item Inquiry-13 display options for each item

 

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